AI Backoffice
A set of small AI assistants that run the recurring work in your business. Each one does a single job well. Together, they keep your operation humming while you do the work that actually needs you.
The recurring work, off your plate
Chases leads and books them in
Reads the inbox and surfaces what matters
Qualifies new enquiries before you see them
Sends a Monday morning summary of where everything stands
Remembers every client conversation, even the ones you forgot
Drafts your follow ups, replies and proposals in your voice
The AI brain. The same models large enterprises run. Stable, fast, and we keep your system on the current one.
The orchestrator. Open source, with your workflows exportable at any time. No proprietary glue locking you in.
Lives inside Notion, Gmail, Sheets, your booking system, Slack, whatever you already use. Nothing new to learn.
Everything the system builds belongs to you. If we ever stop working together, the system keeps running.
Two worked examples
A quiet background system that handles recalls, no shows, treatment plan follow ups, review requests and new patient intake. Front desk only sees the ones that actually need them.
- Missed recalls leave booked appointments and revenue on the table.
- No shows are discovered too late for the front desk to recover the slot.
- Treatment plans stall because nobody owns the follow up loop.
- Recall reminders go out on schedule. If a patient doesn't book, the system escalates.
- No show prevention sequence with text reminders. The front desk only calls when the system flags a high risk slot.
- Review requests sent automatically after positive visits. Treatment plan follow ups stay live until the patient books or declines.
Spots patients due for recall and opens a follow-up sequence.
Only escalates the bookings that actually need a human touch.
Asks for a review after a strong patient experience.
The win is recovered slots that would have gone quiet: every recall, no-show and review handled the same day it arises.
Week one: recall and no-show recovery running in production.
Everything runs inside the systems your team already lives in. No new product to learn. No second dashboard to check.
Built like a business tool. Not a clever demo
Each assistant does one job
We don't build one giant AI trying to do everything. We build small assistants that each handle one task well. If one breaks, the others keep going.
Nothing fails silently
If something stops working, it says so instead of guessing. On a retainer, we watch the system and fix it before you notice.
It learns you, not just the conversation
Your tone, your services, your prices, your client history. The system keeps building context the longer you run it. The second month is better than the first.
Built from parts we've shipped before
Most of what your system needs, we've already built and proven in production. Your build is faster and cheaper than starting from scratch.
The longer you run it, the better it gets. Four kinds of memory, kept inside the tools you already use.
Live tasks, current follow-ups, anything waiting on you or on a reply.
Recent client conversations, decisions made, what got escalated and why.
Services, prices, tone of voice, policies, the rules of how you work.
The exact steps the system runs. Edit them as your business changes.
Send us one repetitive job.
We reply within 48 hours with a fix, a price, and a date.