AI Backoffice
A set of small AI assistants that run the recurring work in your business. Each one does a single job well. Together, they keep your operation humming while you do the work that actually needs you.
The recurring work, off your plate.
Chases leads and books them in
Reads the inbox and surfaces what matters
Qualifies new enquiries before you see them
Sends a Monday morning summary of where everything stands
Remembers every client conversation, even the ones you forgot
Drafts your follow ups, replies and proposals in your voice
The AI brain. Same engine large enterprises run. Stable, fast, and gets smarter without us swapping it out.
The orchestrator. Open source, EU hosted, owned by you. No proprietary glue locking you in.
Lives inside Notion, Gmail, Sheets, your booking system, Slack, whatever you already use. Nothing new to learn.
Everything the system builds belongs to you. If we ever stop working together, the system keeps running.
Two ways this runs in real businesses.
A quiet background system that handles recalls, no shows, treatment plan follow ups, review requests and new patient intake. Front desk only sees the ones that actually need them.
- Missed recalls leave booked appointments and revenue on the table.
- No shows are discovered too late for the front desk to recover the slot.
- Treatment plans stall because nobody owns the follow up loop.
- Recall reminders go out on schedule. If a patient doesn't book, the system escalates.
- No show prevention sequence with text reminders. The front desk only calls when the system flags a high risk slot.
- Review requests sent automatically after positive visits. Treatment plan follow ups stay live until the patient books or declines.
Spots patients due for recall and opens a follow-up sequence.
Only escalates the bookings that actually need a human touch.
Asks for a review after a strong patient experience.
Recovered appointments and accepted treatments typically cover the setup inside the first quarter.
Week one: recall and no-show recovery running in production.
Everything runs inside the systems your team already lives in. No new product to learn. No second dashboard to check.
Built like a business tool. Not a clever demo.
We don't build one giant AI trying to do everything. We build small assistants that each handle one task well. If one breaks, the others keep going.
If something stops working, you know within minutes. Not when a client points it out. We watch the system so you don't have to.
Your tone, your services, your prices, your client history. The system keeps building context the longer you run it. The second month is better than the first.
Most of what your system needs, we've already built and proven for other clients. Your build is faster and cheaper than starting from scratch.
The longer you run it, the better it gets. Four kinds of memory, kept inside the tools you already use.
Live tasks, current follow-ups, anything waiting on you or on a reply.
Recent client conversations, decisions made, what got escalated and why.
Services, prices, tone of voice, policies, the rules of how you work.
The exact steps the system runs. Edit them as your business changes.
Send us one repetitive job.
We reply in 48 hours with a fix, a price, and a date.